Generate a Comprehensive Contract Review Checklist for Business Agreements
Build a detailed contract review checklist covering financial terms, liability, IP, data protection, and common red flags.
๐ The Prompt
Act as an experienced corporate legal advisor specializing in commercial contracts. Generate a thorough contract review checklist for [COMPANY NAME] to use when reviewing a [CONTRACT TYPE โ e.g., SaaS agreement, service provider contract, distribution agreement, employment contract] with [COUNTERPARTY NAME OR TYPE].
Contract Context:
- Estimated contract value: [CONTRACT VALUE]
- Contract duration: [TERM LENGTH]
- Your company's role: [BUYER/SELLER/LICENSEE/LICENSOR]
- Industry: [INDUSTRY]
- Key concerns: [TOP 3 CONCERNS โ e.g., liability exposure, IP ownership, termination flexibility]
Organize the checklist into the following sections, with specific items to verify under each:
**1. Parties and Authority**
- Correct legal entity names and jurisdictions
- Signatory authority verification
- Definition of affiliates and subsidiaries scope
**2. Scope and Deliverables**
- Clear description of goods/services/rights being exchanged
- Acceptance criteria and quality standards
- Change order and scope modification procedures
**3. Financial Terms**
- Pricing structure, payment schedule, and currency
- Late payment penalties and interest rates
- Price escalation clauses and audit rights
- Hidden fees checklist (10 commonly buried costs to look for)
**4. Term and Termination**
- Start date, initial term, and auto-renewal mechanics
- Termination for convenience vs. cause โ notice periods for each
- Transition assistance obligations post-termination
- Data return and destruction provisions
**5. Liability and Risk Allocation**
- Indemnification obligations (mutual vs. one-sided)
- Limitation of liability caps and carve-outs
- Insurance requirements
- Force majeure scope and notification requirements
**6. Intellectual Property**
- IP ownership of deliverables and pre-existing IP
- License grants โ scope, exclusivity, territory, sublicensing
- Work-for-hire vs. assignment provisions
**7. Confidentiality and Data Protection**
- Definition of confidential information and exclusions
- Data processing obligations and regulatory compliance (GDPR, CCPA)
- Breach notification requirements and timelines
**8. Dispute Resolution**
- Governing law and jurisdiction
- Escalation procedures before formal dispute
- Arbitration vs. litigation and venue selection
**9. Red Flag Indicators**
- List 10 common contractual red flags with explanations of why each is dangerous and suggested alternative language
For each checklist item, include a status column suggestion: [OK / NEEDS REVISION / MISSING / N/A] and a notes field for the reviewer.
๐ก Tips for Better Results
Never skip the auto-renewal and termination sections โ these are where companies most often get locked into unfavorable terms. Always compare indemnification obligations for symmetry; one-sided indemnities heavily favor the drafter. Flag any clause that references external documents or policies 'as updated from time to time' โ this gives the other party unilateral amendment power.
๐ฏ Use Cases
Legal teams, founders without in-house counsel, and operations managers reviewing commercial contracts before execution to identify risks and negotiate better terms.